Attendance Policy

Cumberland County Board of Education

Monitoring:

Review: Annually, in April

Descriptor Term:

Attendance

Descriptor Code:

6.200

Issued Date:

07/08/13

Rescinds:

6.200

Issued:

06/23/11

Attendance is a key factor in student achievement and therefore, students are expected to be present each day school is in session.

The attendance supervisor shall oversee the entire attendance program which shall include:1

1. All accounting and reporting procedures and their dissemination;
2. Alternative program options for students who severely fail to meet minimum attendance require-

ments;

  1. Ensuring that all school age children attend school;

  2. Providing documentation of enrollment status upon request for students applying for new or rein-

    statement of driver's permit or license; and

  3. Notifying the Department of Safety whenever a student with a driver's permit or license withdraws

    from school.2

Student attendance records shall be given the same level of con dentiality as other student records. Only authorized school of cials with legitimate educational purposes may have access to student information without the consent of the student or parent/guardian.3

Absences shall be classi ed as either excused or unexcused as determined by the principal or his/her designee. Excused absences shall include:

  1. Personal illness;

  2. Illness of immediate family member;

  3. Death in the family;

  4. Extreme weather conditions;

  5. Religious observances;3 or

  6. Circumstances which in the judgment of the principal create emergencies over which the student has

    no control.

  7. If a student is exempt from nal exams per Board policy, the absence on the day of the exam is ex-

    cused.

The principal shall be responsible for ensuring that:5

1. Attendance is checked and reported daily for each class;
2. Daily absentee sheets contain sign in/sign out sheets and indicate students present or absent for

the majority of the day;
3. All student absences are veri ed;

  1. Written excuses are submitted for absences and tardiness;

  2. System-wide procedures for accounting and reporting are followed.

  3. The Juvenile Court and parents are noti ed when any student accrues ve unexcused absences and

that a Truancy Board hearing is arranged.

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Attendance

6.200

TRUANCY

Truancy is de ned as an absence for an entire school day, a major portion of the school day or the major portion of any class, study hall or activity during the school day for which the student is scheduled.

Students who are absent ve (5) days without adequate excuse shall be reported to the director of schools who will, in turn, provide written notice to the parents/guardians of the student's absence.5 The director of schools shall also comply with state law regarding the reporting of truant students to the proper authorities.5 If a student is required to participate in a remedial instruction program outside of the regular school day where there is no cost to the parent(s) and the school system provides transportation, unexcused absences from these programs shall be reported in the same manner.6

The Board shall determine annually and include in the school calendar a plan for using three (3) abbre- viated school days and the procedures for making up missed instructional days. In addition, the Board shall determine annually whether to use exible scheduling for kindergarten students. Students participating in school-sponsored activities whether on- or off-campus shall not be counted absent. In order to qualify as "school-sponsored," the activity must be school-planned, school-directed, and teacher-supervised.7

MILITARY SERVICE OF PARENT/GUARDIAN

School principals shall provide students with a one-day excused absence prior to the deployment of and a one-day excused absence upon the return of a parent or custodian serving active military service. Princi- pals shall also allow up to ten (10) excused cumulative absences per year for students to visit a parent or guardian during a deployment cycle. The student shall provide documentation to the school as proof of his/her parent's/guardian's deployment. Students shall be permitted to make up schoolwork missed during the these absences.8

TARDIES

Unexcused Tardies - Late arrivals and/or early dismissal for any reason other than previously stated ex- cused absences.

CUMBERLAND COUNTY ELEMENTARY SCHOOLS TARDY POLICY

  1. Students are allowed three (3) unexcused tardies per nine (9) weeks period;

  2. On third (3rd) unexcused tardy, a written warning will go home to be signed; and

  3. The parent/guardian will be required to attend a conference with the school's attendance committee after unexcused tardy #4. If parent/guardian refuses to attend the conference, the student will be suspend- ed until the parent conference is held. At the conference, a plan will be put in writing that must be follow- ed. The plan will include, but is not limited to, the following: recommending that student ride the school bus or childcare van to and/or from school; (if the student is an out of zone student) requiring him/her to attend the school for which he/she is zoned on the next unexcused tardy (tardy #5) during that nine weeks period. Five (5) unexcused tardies will equal one day of unexcused absence for the purpose of Truancy Court Referral.

(Tardies that occur between classes during the regular school day will be a student disciplinary matter and

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Attendance

6.200

will be handled by individual schools at the building level.)

CUMBERLAND COUNTY HIGH SCHOOLS TARDY POLICY

1. Students are allowed three (3) free unexcused tardies per 9 weeks period;
2. Students will receive an after-school detention for each unexcused tardy occurring from #4 through #6; 3. On unexcused tardy #7 through #9 the results will be a suspension for a parent conference with punish-

ment to be determined at the parent conference;

  1. In-school suspension shall be assigned for unexcused tardies #10 through #12;

  2. Truancy Court will be automatically assigned on tardy #13;

  3. Five unexcused tardies will equal one day of unexcused absence for the purpose of Truancy Court

    referral; and

7. All students who obtain four (4) or more unexcused tardies in any class will be required to take the

semester exam regardless of grade average or days absent.

ELEMENTARY SCHOOL ABSENCE POLICY

Atotaloftwenty- ve(25)absences,withoutextenuatingcircumstances,duringanyschoolyearmayrender an elementary student ineligible for promotion to the next grade and to retain a driver's permit or license, or to obtain such if of age.2 Written noti cation will be sent to parents of any student accruing ve (5) unexcused absences and again at ten (10) unexcused absences. After fteen (15) reported absences any year, a truancy board will be appointed by the principal who will conduct a hearing to determine if any extenuating circumstances exist and develop and sign a plan of action for remediation. 8

Afteratotaloftwenty- ve(25)absencesduringanyschoolyear,theprincipalwillverifythatthestudent has met attendance requirements that will allow him/her to pass the course, be promoted or acquire/ retain a driver's license.

HIGH SCHOOL ABSENCE POLICY

Credit/Promotion Denial

Credit/promotion denial determinations may include student attendance, however, student attendance may not be the sole criterion.8 However, if attendance is a factor, prior to credit/promotion denial, the follow- ing shall occur:

Parents and students shall be advised if a student is in danger of credit/promotion denial due to excessive absenteeism. Written noti cation will be sent to parents of any student accruing ve (5) unexcused absences and again at ten (10) unexcused absences. Students who are absent from school run a risk of failure and must make up all work promptly and satisfactorily.

Any decision regarding attendance, grades and make-up work may be appealed initially to the principal, director of schools and ultimately to the Board. The appeal shall be made in writing to the director of schools within ve (5) days following the action or the report of the action, whichever is later.

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Attendance

6.200

Students will be excused from semester tests when they meet the following semester grade and semester absence criteria:

"A" average and a maximum of 3 days excused absence "B" average and a maximum of 2 days excused absence "C" average and a maximum of 1 day excused absence

All students who obtain four (4) or more unexcused tardies in any class will be required to take the semester exam regardless of grade average or days absent. Students who are suspended from school or who are remanded to the Alternative School for cause shall forfeit all exam exemptions.

MAKE-UP

All missed class work or tests for excused absence, may be made up if the student makes the request im- mediately upon returning to school and if class time is not taken from other students.

STATE -MANDATED TESTS/END OF COURSE EXAMS 9

Students who are absent the day of the scheduled End of Course Exams must present a signed doctor's excuse or must have been given an excused release by the principal prior to testing to receive an excused absence. Students who have excused absences will be allowed to take the make-up exam developed by the teacher that will count 25% of their grade [or] Excused students will receive an incomplete in the course until they have taken the End of Course Exam.

Students who have an unexcused absence shall receive a failing grade on the course exam which shall be averaged into their nal grade at 25%.

CREDIT/PROMOTION DENIAL

Credit/promotion denial determinations may include student attendance, however, student attendance may not be the sole criterion.10 However, if attendance is a factor, prior to credit/promotion denial, the follow- ing shall occur:

1. Parents and students shall be advised if a student is in danger of credit/promotion denial due to exces- sive absenteeism.

2. Procedures in due process are available to the student when credit or promotion is denied.

DRIVER'S LICENSE REVOCATION 2

More than ten (10) consecutive or fteen (15) reported absences (excused or unexcused) by a student during any semester renders a student ineligible to retain a driver's permit or license, or to obtain such if of age.

In order to qualify for reclaiming a driver's permit or license, the student must make a passing grade in at least three (3) full unit subjects or their equivalency at the conclusion of a subsequent grading period.

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Attendance

6.200

ATTENDANCE HEARING

An attendance committee appointed by the principal will conduct a hearing to determine if any extenu- ating circumstances exist or to verify that the student has met attendance requirements that will allow him/her to pass the course or be promoted.

The principal shall be responsible for notifying, in writing, the director of schools and the parents of the student of any action taken by the school.

Any administrative decision regarding attendance may be appealed initially to the director of schools and ultimately to the Board. The appeal shall be made in writing to the director of schools within ve (5) days following the action or the report of the action, whichever is later.